(r7) ZoomSkilz < ITO

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---+ Zoom Skilz
%BEGINOVERVIEW%
Collected here are some skills which are good to develop for using Zoom Meeting.

Probably the most important skill is this: *Every time you visit a setting or preference, spend a few additional moments to consider other available preferences and settings*. You may discover something else of immediate value. Furthermore, the back of your mind will be seeded with capabilities ready to germinate into new growth of ways to use Zoom Meeting.

*Zoom is an evolving tool.* Descriptions here are useful distinctions and goal oriented tasks rather than detailed recipes. Details are subject to change.
---++ Terminology
Please distinguish among:
   * People
      * a flesh and blood Person
      * a Person with a particular Role in a setting (e.g. Presenter, Assistant, Attendee)
   * Devices
      * Desktop (Laptop) Computer (e.g. Mac, Windows, Linux)
      * Tablet (e.g. iPad, Samsung tablet)
      * Phone (e.g. iPhone, Android Phone)
   * Zoom Terminology with special meaning
      * Participant is a *Device* which may have an additional Role assigned to it
         * (Host)
         * (Co-Host)

%ENDOVERVIEW%



---++ TA's and Others: Things to do before April 6th

---+++ For Zoom Meetings, especially as they are to be used for office hours

   1 *Open Zoom* and adjust camera and audio settings (note you can change the background, choose to mirror your image (or not), the latter will be important if you want people to read from your camera).
   1 *Create a Zoom Meeting* and invite others to participate in it.
   1 *Find a way to show written mathematical work in progress* (e.g. using a Tablet, using a camera pointing at a piece of paper on which you are writing.
   1 *Interact with Participants* chat, raised hands, toggling video and audio on and off.
   1 *Save the Meeting* as appropriate in various ways: record the Meeting, save the chat, save the white board.
   1 *Create and manage Breakout Rooms*. Note especially that Breakout Rooms can only be Created by a Desktop (Laptop) Device designated as (Host). Mastering this in your context may involve another Person to whom (Host) is delegated.
   1 *Know where* to share the Invitation to your Zoom Meeting.

---+++ For preparation of Course Materials

   1 *Record videos* and perform minor edits to them such as cutting the beginning and the end (on Mac: !QuickTime is simple to use, you can use Kaltura but saving edits is lengthy).
   1 *Know where to upload* your materials in Canvas. 
   1 *Use Kaltura* to upload videos. Kaltura is integrated into Canvas, Students do not need to download the Video and Kaltura helps assure conformance with Copyright and FIRPA rules.

---+++ Other things to Know

   1 *Details* of the online version of your course, so you can respond to students’ questions.
   1 *Your role* in the online version of the course.
   1 *The new due dates* of assignments
   1 *End Date* of your work commitment

---++ Gotchas

*Sources of confusion and details that matter.*

---+++ Beware of Audio Feedback!
   * Audio Feedback can range from a high-pitched howl to a commanding reverb. Use Mute, adjust volume, use headphones, a noise cancelling microphone. Any or all can help minimize the effect. A loud, abrupt noise, like the clap of a hand, a door shutting, or something falling to the floor may upset a delicately balanced setup. When that happens, Mute and covering the Microphone with your hand or fingers are your friends.
   
---+++ A Person is not a Device
   * A Person can own multiple Devices. Each Device may be a Participant in a Zoom Meeting.
   * If You have multiple Devices as Participants in a Zoom Meeting, You and others will find it useful to Rename them. Different Devices have different capabilities in various Roles. A convenient convention is to signify the type of the Device when you Rename. A suggestion: suffixes of d, t, and p conveniently signify desktop, tablet and phone devices.

---+++ A Shared Document is not the Document
   * When You share a Document, Participants may be granted permission to Annotate what they see. Think of those annotations as *a layer over the Document* itself.
   * If You move to the next page in a multi-page document, _those annotations remain over that next page_ -- probably not what you want.
   * If the annotations are important to Participants, give them a chance to Save what they see before moving to the next page. You can probably go back to let them do so.
   * Since You Shared the Document, You can Clear all the Annotations
   * *Reminder:* You may want to edit the actual Document being Shared if the situation warrants.

---+++ Using Breakout Rooms informally?!! They are private, A Participant Device can be in only one Breakout Room at a time, and more...

Only a Desktop Device with the Role of (Host) can meaningfully orchestrate Breakout Rooms. Call that Computer =Pewter=, together with a Participant Device =yourTablet= and an example Breakout Room =Room1=. Participants arrive in =theLobby=.

   * To build on the room metaphor, =Pewter= issues a key to =yourTablet=. The key allows =yourTablet= to move into =Room1= *and no other Room*. =Pewter= can move among Rooms; revoke the key issued to =yourTablet= and issue a different key to =yourTablet=, allowing =yourTablet= to move into another Room. From =Room1=, =yourTablet= can only return to =theLobby=, or leave the Meeting. 
   * Only =Pewter= can create Breakout Rooms, such as =Room1=, =Room2= etc.
   * =yourTablet= enters =theLobby=
   * Only =Pewter= can assign =yourTablet= to a Room, say =Room1=
   * =yourTablet= must choose to leave =theLobby= to enter =Room1= (=yourTablet= can remain in =theLobby=).
   * Once in =Room1=, =yourTablet= can only interact with other denizens of =Room1=, or Leave =Room1= returning to =theLobby=
   * =Pewter= can leave =theLobby= and enter any Breakout Room, such as =Room1= or =Room2=
   * To be able to hear what is happening in =theLobby=, the Person at =Pewter= may find it useful to have another Device back in =theLobby=. The Breakout Rooms panel visible to =Pewter= can be used to assign newcomers (Participant Devices) to an appropriate Breakout Room.
   * *Co-Hosts can join ZOOM Breakout rooms on their own.* Here's how:
      1 An Asistant arrives in the lobby in the form of a suitable Participant Device, =theAssisitant=
      1 =Pewter= makes =theAssistant= (Co-Host)
      1 =Pewter= assigns =theAssistant= to =Room1=
      1 =theAssistant= joins =Room1=
      1 *From within =Room1=*, =theAssistant= clicks on the Breakout Room icon and sees a pop-up window with all Breakout rooms listed, including the option to join a different one, say =Room2=.
      1 Upon return to =theLobby=, =theAssistant= must go into =Room1= as originally assigned by =Pewter= to access =Room2=.


---+++ Passing (Host) around?!! Be Careful!
   * The Device having the Role of (Host) can transfer that Role to another Device. This can be extraordinarily useful for:
      * *orchestrating* Breakout Rooms
      * *passing responsibility* for a Zoom Meeting to a different Participant (different Device), which may be a different Person.
   * *WARNING!* (Host) has the ability to End the Meeting and may do so accidentally when the Person controlling (Host) meant merely to Leave the Meeting. Depending how the Meeting is configured, this can be fatal to the Meeting (Everyone gets kicked out) and even its MeetingID (Nobody ever can get back in).

---
 %USERSIG{DickFurnas - 2020-03-26}%

*Special thanks* to:
   * Marie B. Langlois for seeding the list of _Things to do before April 6th_ 
   * the Tutors, Superheros all, of the Math Support Center (MSC) being reinvented as found at [[http://MSC2.ref2.net][MSC2.ref2.net]]
Topic revision: r7 - 2020-03-29 - DickFurnas